Ask who can authorize removal
An apparently vacant unit does not by itself establish permission to discard its contents. Identify the authorized property contact and use the client’s actual approval process. Keep the quote tied to the items and areas that contact approves.
Photograph the estimating problem
Wide views, large-item details, stairs, loading access, and items that must remain help define the work. Obtain appropriate permission and avoid resident documents, medication labels, people, and other unnecessary private information.
Price the defined scope
List accepted materials, access assumptions, optional work, exclusions, and the actual basis for the quote. If site conditions differ materially, describe the change and obtain written approval before doing additional work.
Close the job with a useful report
A concise report identifies the work order, actual completed scope, matched before-and-after photos, exceptions, and handoff. It should describe what the crew did rather than imply an inspection of unrelated property conditions.
Property-manager accounts
Make cleanout work easier for property managers to request and review.